Calendar Help
The Calendar not only displays information about upcoming events, but also allows site managers to add new entries, or edit existing ones.

To add a new entry to the calendar:
Fill in all the fields to create a new entry. Below is a description of each field.
FieldDescription
DateThe date of the event in 'mm/dd/yyy' format (Example: "01/01/2000")
TimeThe time that the event will begin in 'HH:MM AM' format (Example: "8:00 AM", "3:30 PM")
StatusThe current status of the event. This should always be "Scheduled" when adding a new event. You can change the status after the event has been entered.
EventThis is the actual event or competition that is being scheduled. Select one of the events from the drop-down list.
LocationThe place where the event is going to be held at.

Finally, press "Submit" to add the new event to the calendar.

Once an event has been added, it can be edited in almost every way. You can change the event (competition type), it's location, date & time, or cancel an event (bad weather, everyone said they couldn't make it, etc.).

To edit an existing event:

If you accidentally create an event that you absolutely do not want on the calendar, email one of the site administrators to have them remove it. You'll need to include the date, time, event, and location of the one that you have added.

Event List Help
The Event List is really a way of managing the list of items available in the Events drop-down list on the Calendar page when creating a new calendar event.

To add a new entry into the Event List:
Fill in the two fields to create a new entry. Below is a description of each field.
FieldDescription
Eventthe name that the event will be called. This is what is displayed in the drop-down list on the calendar page.
Event UrlThe web address of the page on www.amarillorpc.com that describes the event.

To get the url (web address) of the event:

To Edit an existing event, Click on "edit" to the right of the Event Url field in the list. Then you can change the event name, it's url, or delete it from the list. NOTE: Deleting an event that has existing entries on the Calendar will cause problems for managers trying to edit it.

Locations List Help
Like the event list, the Locations list is a way of managing the list of urls of maps that are displayed when users click on a location on the calendar.

To add a new entry into the Locations List:
Fill in the two fields to create a new entry. Below is a description of each field.
FieldDescription
Locationthe name of the place that will be hosting the event. This is what is displayed in the drop-down list on the calendar page.
Location UrlThe web address of a page that will display a map of the location where the event will be held. More info about this below.

To get the url of a map for the location:

To Edit an existing Location, Click on "edit" to the right of the location Url field in the list. Then you can change the name of the location, it's url, or delete it from the list. NOTE: Like the events, deleting a location that has existing entries on the Calendar will cause problems for managers trying to edit it.

Users Help
The User Maintenance section allows Site Administrators to manage the list of users who can manage the Calendar and other functions of this website.

To add a new user to the site:
Fill in all the fields to create a new user. Below is a description of each field.
FieldDescription
User ID:The id that the user will enter on the login page to manage things. This ID must be unique from all of the other ones for the site.
Password:The password the user will enter when they login.
Re-enter Password:This is to ensure that you spelled the password correctly.
First Name:First name of the user.
Last Name:Surname of the user.
Email Address:The email address of the user.
Site Role:The role of the user for this site. Administrators can do everything. Managers cannot manage other users.
Secret Phrase:Used when a user has forgotten their password. The user will be asked the "Secret Phrase" that is entered into this field.
Secret Answer:Used when a user has forgotten their password. This is the answer to the secret phrase that the user will be asked.

After entering something for all of the fields, press "Submit" to add the new user.

NOTE: You will need to give this information exactly as it is to the new user. Send them and email listing their userid, password, secret phrase, and secret answer. They can change any of these values later if they want.

If you are an Administrator, you can manage users as well. You can change anything except their secret phrase and secret answer. You can also delete a user.

To edit or delete an existing user: